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15 Reasons Why a Job Description is Extremely Important

Apart from giving valuable information regarding the job role, a job description also portrays how much attention a company gives to minute details. From the employer to the employee, JD simplifies everything for both parties, be it understanding the job role or the job requirements. 

If you start counting the benefits of having a well-written job description, you’d surely run out of pages. This is why JDs are standard practice in almost every organization. This article is all about the 15 most important reasons why you should focus more on formulating a JD unique to your brand.

Why are JDs important?

Just like a restaurant menu is important to a customer, a job description is the first thing a potential employee goes through. It has to be succinct and clear enough, apart from giving a positive insight into the company to the applicant. 

Going into further detail, let’s discuss the top 15 reasons that make JD an invincible document-

1. A job description is one document for all necessary information

One of the best things about job descriptions is that they have all the basic and the most crucial information in one document. This saves time and creates less confusion between the employer and the potential employee. 

2. Makes the expectations clear

A job description clearly mentions what the company is expecting from the employee.

3. Gives a deeper insight into the company’s values

A well-written job description also mentions the core values a company holds along with the disciplines. This is done to give a possible overview to the applicant so that he/she is able to understand the roles, responsibilities, and the concerned activities he/she has to be a part of.

4. Provides continuity of parameters

This means that a job description is an essential self-explanatory document that doesn’t require another person to explain it. This saves time for both the hiring manager and the applicant.  

5. JD Avoids the spread of false information

In the absence of a JD, there is a higher chance of misinterpretation of the information by the candidate. Having an intact and handy job description avoids this mishap and keeps arbitrary interpretation at bay.

6. Gives a clear description of the job role

This is the ultimate goal of any JD- to make the job role clear and easily understandable to the potential employee. It has to be detailed and concise at the same time. 

7. Portrays a clear pay and grading system

When it comes to the salary, a good job description has all the important parameters that define the pay scale of the position he/she is applying for. This instills transparency and makes it more logical and fair. 

8. Gives a gist or summary to the potential employee

Before even the applicants go through all the details, almost all of them prefer to quickly scan the document and get a rough summary of the role they are applying for. This is exactly what a good JD has. It’s only after this step that they make their mind to take another step and assess further details.  

9. Paves the way to fulfill requirements

A JD also paves the way to formulate skill sets and required behavioral patterns as required by the company. After applicants go through the description, they will be better able to classify their skills as per the job requirements. 

10. Acts as a reference to solve disputes

Between the job application and the actual hiring, various confusions might arise which might lead to conflicts between the employer and employee. In such situations, a JD acts as the holy grail that both parties can refer to. 

11. Acts as factual proof between both parties

On contrary to instinctual proof, a JD acts as a factual piece of document that leaves no room for doubts. Because of this quality, it makes it easier to plan future prospects within the organization.

12. Acts as a reference manual at the beginning

In case of any confusion and discrepancy, a job description acts as a toolkit or a reference manual that anyone can access and quote. 

13. Aids the organization while maintaining the structure and decorum

Interestingly, a JD also helps an organization in managing the employees and maintaining efficiency. This refines the overall working and chisels the future recruitment, training, workflow, and related activities that directly affect the company. 

14. Serves as a reference during initial training

A job description also acts as a reference document, helpful at the time of imparting new skills and finessing the already possessed skills of the novice employee.  

15. Provides a neutral perspective

Lastly, a JD also offers a neutral perspective when it comes to appraisals, evaluation, counseling, and performance review. 



What you have just finished reading is a long list that takes into account all the things that make a job description extremely important. As an employer, now you have got more reasons to craft a concise JD that reflects your company’s core values and as an employee, another reason to dive into the depths of a JD before taking a step further. 

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